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C. the A-128 audit can be submitted to the Department by December 31; and d. any Delegate agencies that received Agreement funds are specifically included in the audit scope. Any request for an extension of the December 31 deadline must be submitted in writing and approved by the Department prior to December 31, 1986. Any audit not submitted or extended prior to December 31 will be considered delinquent, and future funding may be held by the Department pending receipt and approval of the delinquent audit. (b) The Department may undertake such further or additional audits as determined necessary or appropriate, including but not limited to past and current program -wide audits, in order to determine the adequacy, accuracy, and reliability of the Grantee's internal controls, fiscal data, and * ® management systems established to safeguard the Grantee's assets and insure compliance with the requirements of this Agreement established by the Department and other funding sources. (c) If an Agreement is closed -out without an audit, the Department reserves the right to disallow and recover any disallowed costs identified in an audit completed after such close-out. (8) RECORDKEEPING (a) Grantee shall maintain all records and supporting documents pertinent to this Agreement and such records shall be retained by the Grantee for three (3) years following receipt by thi Department of the Grantee's final Financial Status Report, with the following exception: if any litigation, claim or audit is started before the expiration of the three year period and extends beyond the three year period, the records will be maintained until all litigation, claims or audit findings involving the records have been resolved. (b) All records shall be sufficient to determine compliance with the requirements and objectives of this Agreement, the CSTF Program, and all other applicable laws and regulations. The Grantee is responsible for maintaining and storing all records pertinent to this Agreement in an orderly fashion in a readily accessible, permanent, and secured location. (c) The Grantee shall allow access to its records at reasonable times to the Department, its employees and agents. "Reasonable" shall be construed according to the circumstances but ordinarily shall mean 8:00 a.m to 5:00 P.M. on Monday through Friday. (9) PERFORMANCE REPORTS (a) For the first three quarters of the Agreement, the Grantee shall provide the Department with a quarterly Financial Status Report within twenty-one (21) calendar days after the end of each quarter. These reports shall be submitted on forms provided by the Department, signed by the Grantee's Chief Financial Officer or the Grantee's designge. If a delegate agency representative is the designee, any reports provided to the Department must be simultaneously submitted to the Grantee. A signature delegation form (Attachment S) must be completed as a part of this agreement for any such designee. Quarters run October 1 to December 31, January 1 to March 31, and April 1 to June 30. The final Financial Status Report will be submitted as part of the Final Grant Close -Out Report due 45 days after the end of this Agreement. (b) For the first three quarters of the Agreement, the Grantee shall provide the Department with quarterly Program Activity Reports within twenty-one (21) calendar days after the end of each quarter. These reports shal3 be submitted on forms provided by the Department. Quarters are the same as listed in Section (a). The Final Program Report will be submitted as part of the Final Grant Close -Out Report due 45 days after the end of this Agreement. (c) Reports not received by the date due shall be considered delinquent, and may be considered by the Department as sufficient cause to suspend CSTF payments. Page 3 of 6