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Invoicing and Payment • All payments are based on reimbursement of pre -approved paid expenses per the County contract. • Request for payment should be submitted via mail or uploaded in E-Cimpact. • Request for payment must be submitted in a timely manner (monthly, if possible). • Reimbursements will be limited to 25% of the contracted program dollar amount during each calendar quarter unless pre -approved (Oct -Dec, Jan -Mar, Apr -Jun, Jul -Sept). • Each reimbursement request must have a Reimbursement Request Form detailing all expenses. For each expense listed, a backup invoice and/or receipt, and any other pertinent data must be attached. If the agency requests reimbursement for salaries, other related documentation (i.e., copies of payroll checks, payroll tax checks, invoices, checks for benefits) must be included. • Travel inside the county will be reimbursed according to Florida Statute 112.061. • Payment may be delayed for three reasons: o Improper filing of requests o Not filing quarterly reports with the Department of Human Services within 30 days after the end of each quarter o Not filing the agency's audit, as required by the County, in a timely manner The following items will NOT be reimburse' by the Indian River County Board of County Commissioners or by the Children's Services Advisory Committee: • Food and beverages Ilk 1041 • Paid Time Off such as sick or vacation payments for employees • Capital expenses greater than $5,000 • Cell phone charges • Costs incurred by applicants in responding to the RFP • Expenses other than those related to the curriculum or staffing of the program • Expenses incurred prior to the first date of the grant • Travel outside of Indian River County • Travel expenses not related to the delivery of the program • The payment of fines or assessed penalties • Services provided by other governmental entities or their employees • Any expense not approved in the agency's Funding Budget RFP - 6 166