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4W <br />��� Agreement Lehr^ee+r hidla++ River County Clerk nf!!+e Circ^e+lt Cr3r+rx, rt. and rhe GFt7A <br />E. Assumptions for Fixed Pricing <br />To give our clients assurance and certainty related to the project budget, GFOA often agrees to a <br />fixed price in our engagements. Because of travel costs especially, we need to make assumptions <br />in the engagement. Many of these assumptions are also important to GFOA's overall system <br />selection method. Phases I and II are priced on a fixed fee basis—if the assumptions arc met, <br />GFOA underwrites (lye "downside" risk. Because of the nature of Phase Ili, it is priced on an <br />hourly work effort and expenses basis. <br />PHASE I <br />111 Phase consists of no more than one trip to the County. To save the Clerk the cost of travel <br />expenses, GFOA will undertake much of the RFP review, validation, and finalization off-site. <br />121 GFOA methodology for systems requirements collection is used—building on work we have <br />done, work we are doing related to sample RFP, and building on our library. <br />[31 The scope of requ"iremen€s validation includes core financial and human resource modules <br />only (including GL, AP, AR, Billing, Grants, Projects, Fixed Assets, Purchasing, Inventory, <br />Budget, Utilities, Human Resources, and Payroll). <br />PHASE II <br />141 No more than three vendors will be short-listed for demonstrations. These demonstrations <br />will last no more than two days each. The demonstrations will be lseld as concurrently as <br />possible (to reduce travel costs). The debrief session will occur soon after the last <br />demonstration. <br />151 GFOA will not attend site visits. <br />161 Discovery sessions will be held on back-to-back days—one day for each of (he two vendors <br />identified for further consideration after demonstrations. <br />171 One trip for a total of six days on site (for demonstrations) and one trip at two days (For <br />discovery) are budgeted for this phase. To the extent possible, steering committee meetings <br />will be scheduled while we are on site; otherwise GFOA staff would be pleased to participate <br />through conference calls. <br />13 <br />