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TELEMETRY SYSTEM UPGRADE - WATER PLANTS AND DISTRIBUTION SYSTEM/PROTECT IMPLEMENTATION - COAMMCATIONS INTERNATIONAL AND HIS CONTROLS The Board reviewed a Memorandum of September 10, 1996: DATE: SEPTEMBER 10, 1996 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PINT DIRECTOR OF *IIT VICES PREPARED WILLIAM F. N, P.E.. AND STAFFED CAPITAL P T EN EER BY: DEPARTME F TY SERVICES SUBJECT: TELEMETRY SYSTEM UPGRADE FOR WATER PLANTS AND DISTRIBUTION SYSTEM/PROJECT IMPr: 4ZNTATION INDIAN RIVER COUNTY PROJECT NO. UW -94 -15 -WC WIP NO. 471-000-169-235.00 On April 11, 1995, the Indian River County Board of County Commissioners approved the aforementioned project. (Please see the attached agenda item and minutes.) The intent of this project was to convert the County's water system telemetry from a dedicated phone line system to an 800 Mhz radio system, utilizing the services of vendors currently under contract to the County; i.e., Communications International, Inc. and HTS Controls, Inc. As the project proceeded, several unforeseen problems occurred. First, a problem was realized with regard to the communication protocol with the 800 system provider. All parties were proceeding cooperatively in moving to a resolution of this problem, but with an additional estimated cost to the County of $40,000.00. With this addition, this has also become an extremely time-consuming task. With the delay in implementation realized, the second stumbling block appeared. With the full development of the County's 800 Mhz communications system coming to fruition, the total number of users had risen to the point that emergency services expressed concern with the system being able to handle the Utilities Department's needs with regard to this project. With this in mind, the Utilities Department staff proceeded with investigations for alternatives. We are now proposing to utilize a 900 Mhz communications system for this project, utilizing the same vendors that were previously approved and reusing portions of their work as well. This can be done with a lower final project cost and provide the Utilities Department with a system that is totally dedicated to its own use without the fear of service interruption during an emergency situation as may have occurred with the expanded number of users now committed to the 800 Mhz system. ANALYSIS The original price approved for the implementation of this project is $76,690.00. (See attached agenda item and minutes.) Please see a breakdown below of the redistributed costs and credits. 50 24 September P , 1996 BOOK 99 PAU � .