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BOOK 99 ME 60 <br />The Board established certain criteria that must be met in order for the Courthouse Building to be used for <br />outside events. Staff met with Ms. Brown to discuss the policies with the following results. <br />1. Security - Ms. Brown talked with Sheriff Wheeler and he agreed to furnish the required <br />security. <br />2. Cleaning - Staff estimates cost to provide personnel to open the building and perform necessary - <br />cleaning services to cost approximately $100.00. Ms. Brown has requested these costs be <br />absorbed by the County. <br />3. Ms. Brown has agreed to execute all required paperwork to effect the use of the building. <br />ANALYSIS: <br />Based on the above there are two approval requests of the Board from Pat Brown. One is use of the <br />Courthouse Building for Christmas in Downtown activity and two, County to absorb all cost associated <br />with use of the facility. <br />RECOMMENDATION: <br />Board action is requested on the above in order for staff to proceed with necessary arrangements if <br />approved <br />Commissioner Eggert asked if every organization who used the <br />courthouse in the past has had to pay for cleaning service, and <br />Director Dean advised that prior users had paid for clean up <br />themselves. <br />Chairman Adams understood the children were just to sing, it <br />was not like an open house where they would be all over the <br />Courthouse. <br />MOTION WAS MADE by Commissioner Macht, SECONDED BY <br />Commissioner Eggert, to approve staff's <br />recommendation as set forth in the memorandum. <br />Commissioner Bird understood that the public would be in the <br />foyer (rotunda) and the children on the steps or balcony. That was <br />Director Dean's understanding of the request. <br />Pat Brown invited everyone to attend the various Christmas in <br />Downtown events. She advised that the Indian River Community <br />Children's Chorus would be singing inside the Courthouse. It was <br />envisioned that the children would be on the stairway. She wanted <br />to clarify that Clerk of the Circuit Court Jeff Barton had offered <br />to open the area in the Courthouse where the historic photographs <br />of Vero Beach are displayed. <br />THE CHAIRMAN CALLED THE QUESTION and the motion <br />carried unanimously. <br />.M <br />November 5, 1996 <br />� � r <br />