2025-208 - Laserfiche WebLink

Home Browse Search

The Consultant will develop an estimate of time to complete (ETC) the construction or implementation phase of the project. The estimate will be based on preparation of the dependent tasks and activities using the CPM (critical path method) technique to estimate the potential shortest duration. The schedule shall identify dependencies with external projects as required. The CPM schedule will be included in the solicitation package. The solicitation package shall include specific instructions for Respondents to submit a proposed schedule that may elaborate the Consultant's ETC. The Consultant bid review services shall include reviews of the proposed schedules. Upon award, the Consultant's Construction phase services shall include schedule negotiation with the awardee to reach agreement and set the Contract Time. Client will advertise all bidding documents and addendums and pay all associated costs. Consultant will attend one (1) pre-bid meeting with the Client and potential Bidders/Contractors to perform a site walk and discuss the project. Consultant will respond to a reasonable number of questions from Contractor's during the bid process. This scope of services assumes that up to three (3) addenda will be issued during the bid phase. Consultant will review bids for accuracy and completeness. Consultant will prepare a bid review summary that tallies the bids and identifies the lowest price and most responsive bidder. Task 4 Deliverables: • Draft bid solicitation documents for IRCDUS and Purchasing • Final bid solicitation documents for IRCDUS and Purchasing • Project Estimate of Time to Complete (ETC) • Addendum Responses, up to three (3) included • Bid review letter Task 5 — Project Management and Meetings Consultant will provide coordination for the duration of the project design, including plan review and design review meeting attendance, design progress meetings, and status meetings during the progress of the project. It is anticipated that approximately six (6) meetings will be held and attended by Consultant. Consultant will prepare minutes from each meeting and distribute to the project team. The following meetings are anticipated: • Design kickoff meeting • Draft Basis of Design Report Review Meeting • 75% Design Review Meeting (Preliminary) • 100% Design Review Meeting • Risk Management Plan Meeting • Bid document review meeting with IRCDUS and Purchasing Department Consultant will also provide project management for the project, consisting of coordination, planning and scheduling of project tasks and deliverables, meeting attendance, coordination of staffing on project, coordination with subconsultants, administrative work including filing of all documentation, meeting minutes, letters, etc. The Consultant will provide a status report with each invoice for each period covered by the invoice. The report will provide accomplishments for each task in the SOW and status of the schedule including plan versus actual. A forecast to complete date will be provided. It is estimated that approximately forty (40) hours of administration time and thirty (30) hours of professional time will be required for this task. The Consultant will establish a cloud -based platform for the project team members, both Consultant and designated IRCDUS staff. The portal will be utilized throughout the project to store, share, and manage K:\WPB_Civil\Genera]\Black\Florida\IRCU\NWWTP Inline BPS\20250813 - WIBPS Scope.docx Page 5