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7.K. BID #8009 - WATER METER READING SERVICES - AVATAR U77LITY <br />SERVICES <br />The Board reviewed a Memorandum of August 20, 1997: <br />DATE: August 20, 1997 <br />TO: BOARD OF COUNTY <br />THRU: James E. Chandler, County Administrator <br />H.T. "Sonny" Dean, Director <br />Department of General Servi <br />FROM: Fran Boynton Powell, Purchasing <br />SUBJ: Bid Award 13LC Bid #9009/Water Meter Reading Services <br />Utilities Department <br />BACKGROUND: <br />Bid Opening Date: August 19, 1997 <br />Advertising Dates: July 30, August 6, 1997 <br />Specifications Mailed to: Eight (8) Vendors <br />Replies: Three (3) Vendors <br />01-411 K60 = 0 <br />Municipal Reading Services S 122,816.16 NO BID $122,816.16 <br />Sebring, FL <br />Avatar Services, Inc S 124,020.24 $ 36,000.00 $160,020.24 <br />Sarasota, FL <br />Bermes $132,448.80 $ 43,200.00 $175,648.80 <br />SauthSeld. Michigan <br />Staff recommends the following: <br />1. Award the bid to Avatar UdFlitn Services as the overall low bidder meeting specifications as <br />set forth in the Invitation to Bid. <br />2. Establish an Open End Contract for a twelve mouth period from the date of award with a not <br />to exceed amount of $160,020.24. Year to date expenditures for this service total $102,175.00. <br />3. Authorize the Purchasing Manager to renew this contract subject to satisfactory performance, <br />zero cost increase, vendor acceptance, and the determination that renewal is in the best interest of <br />the County. <br />ON MOTION by Commissioner Adams, SECONDED by <br />Commissioner Tippin, the Board unanimously awarded Bid <br />#8009 to Avatar Utility Services and authorized establishing an <br />open-end contract for a 12 -month period in a not -to -exceed <br />amount of $160,020.24, as recommended by staff. <br />CONTRACT WILL BE ON FILE IN THE OFFICE <br />OF THE CLERK TO THE BOARD <br />WHEN EXECUTED AND RECEIVED <br />AUGUST 26, 1997 <br />