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:7 <br />11.D. SANDRIDGE GOLF COURSE - ACQUISITION OF GOLF <br />CARTS - CLUB CAR OF STUART (LEASE/PURCHASE <br />AGREEMENT WITH ASSOCIATES COMMERCIAL CORP.1 <br />The Board reviewed a Memorandum of July 24, 1998: <br />Date: 1uIv 1-4. 199811' <br />From: Bob Komanne r <br />To: Honorable Board of County Commissioners Sandndge Gol <br />Thru: James E. Chandler Subj: .Acquisition of Golf Caro <br />County Admutistratgr <br />BACKGROUND <br />In accordance with Board direction. a Request for Proposals (RFP) was prepared by staff to replace the <br />current fleet of golf carts at Sandridge Golf Club and sent to qualified vendors. The RFP stipulated <br />certain specifications and requested quotes to leasapurehase one hundred fiRv-six golf carts and one <br />driving range vehicle. 1. E -Z Go of South Florida <br />The following three (3) vendors responded with proposals: '• Yamaha Golf Cars <br />3. Club Cars of Stuart Florida <br />Cost of this equipment was of prime concern. The decision had already been made to lease -purchase <br />the carts due to budget constraints. However. all purchase programs were asked for in the RFP so the <br />costs could be evaluated to ascertain interest rate and all other financial arrangements offered for <br />payment of the carts. Club Car offered the best over all package to meet the County's budget <br />requirements. <br />An evaluation committee comprised of four (4) staff members evaluated each proposal and <br />demonsuation carts furnished by the vendors. A form evaluation sheet was prepared and used by the <br />committee members. The form called for evaluation on responsiveness to the RFP, specifications <br />adherence. overall performance. comfort, maintenance features and the proposed financial package. <br />The committee members independently and empirically evaluated all proposals and as a -committee of <br />the whole". developed a combined ranking order for selecting the best equipment mating the needs of <br />Sandridge Golf Club. <br />CONCLUSION <br />The committee unanimously selected Club Car of Stuart. Florida number one in both equipment <br />evaluation and financial package. <br />RECOMMENDATION <br />Staff recommends: <br />1. The Board accept the proposal of Club Car of Stuart. Florida as presented and enter into <br />a four year lease/purchase agreement for one hundred fifty-six golf carts with Associates <br />Commercial Corporation at an annual payment of 587.722 for a total of $351.044 which <br />includes a buy-out of $1.00 per cart at the end of forty-eight months. <br />2. Approve the attached contract to form and authorize their Chairman to execute the applicable <br />documents. <br />ON MOTION by Commissioner AdAils, <br />SECONDED by Commissioner Eggert, the Board <br />unanimously approved the four-year lease/purchase <br />agreement for 156 golf carts with Associates <br />Commercial Corporation at an annual payment of <br />$87,722 for a total of $351,044 which includes a <br />buy-out of $1.00 per cart at the end of 48 months; as <br />recommended by staff. <br />t5l <br />AGREEMENT1989M ON FILE IN THE OFFICE <br />AUGUST 18, 1998 <br />OF THE CLERK TO THE BOARD <br />-23- <br />• <br />M®Y ' 0 PAGE. U j` U <br />