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BOOK 107 <br />PAGE 1 <br />7.H. BID #9006 -ANNUAL CONTRACT FOR DELIVERED SOD -TAP SOD OF <br />OKEECHOBEE <br />The Board reviewed a Memorandum of August 28, 1998: <br />DATE: August 28, 1998 <br />TO: BOARD OF COUNTY COMNIISSIONERS <br />THRU: James E. Chandler, County Administrator <br />H T. "Sonny' Dean, General Services Directm# <br />FROM: Fran Boynton -Powell, Purchasing Manage'rJV <br />SUBJECT: Bid Award: #9006 Annual Contrad Sod <br />Public Works Department/Road 8t Bridge Division <br />Bid Opening Date August 12, 1998 at 2: 00 P.M. <br />Advertising Dates: July 29, & August 5, 1998 <br />Specifications Mailed to: (18) Eigbteen Vendors <br />Replies: (4) Four Vendors <br />"No Bid" Response: (2) Two Vendors <br />Qa®uty <br />Ft <br />SOD <br />D IIIVERID <br />?neaoDF:: <br />OI HOHF$Ft.. <br />SEaWE9F'SEM <br />. ' ;>VERO` <br />.: ;;.,lii�B Elh <br />O FL . <br />RL�R:IVRF'FARMS <br />PAt I BAY. FL <br />500,000 <br />0.12 SQ Ft $60,000.00 <br />0.12 Sq Ft <br />560 000.00 <br />0.13 Sq Ft 565 000.00 <br />0.14 Ft 570.000.00 <br />50,000 <br />Flmatem <br />0.20 Sq Ft S10,000.00 <br />0.21 SQ Ft <br />S10-140,00 <br />0.23 Sq Ft S11 -M.00 <br />0.20 Sq Ft 510,000.00 <br />TOTAL. <br />S7%000.00 <br />00 <br />S7 00 <br />580.000.00 <br />CURRENT PRICE <br />250,000 <br />0.11 Wt. <br />S27 .00 <br />25 000 <br />Fimatmm <br />022 Sq Ft <br />I S 5,5W,00 <br />TOTAL. <br />I 533.000.00 <br />LAST YEAR EXPENDITURE $114.588.25 <br />RECOMMENDATION <br />Staff recommends the following <br />• Award the bid to TAP Sod of Okeechobee. FL as the low bidder meeting specifications as set forth in th <br />Invitation to Bid. <br />• Establish an Open End Contract with TAP Sod of Okeechobee. FL with a not to exceed amount of $120,000.0 <br />for the period October 1, 1998 through September 30, 1999. <br />• Authorize the Purchasing Manager to renew this contract subject to satisfactory performance, zero cost increase <br />vendor acceptance and the determination that renewal of this annual contract is in the best interest of the County. <br />Commissioner Adams questioned the 1¢ difference in the bids of TAP Sod and <br />Schwey Services. She felt that because TAP Sod's bid calls for a 6 pallet minimum delivery, <br />the bid should be awarded to Schwey Services. <br />Public Works Director Jim Davis stated that Schwey had been used and their <br />performance had not been acceptable. There were difficulties in getting -materials delivered <br />to the job sites and defective materials had been delivered. He felt that the 6 pallet minimum <br />would not cause a problem as small jobs can be done when there is an overage. <br />a <br />September 15, 1998 <br />-12- <br />0 0 <br />