12/15/1998 - Laserfiche WebLink

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HOK 107 PACE Prior to submittal of the FY 1998/99 budget request, staff negotiated a backbone maintenance contract with Communications International, Inc., at an expense of $12,119.50 per month or $145,434.00 annually. Since the contract period covers only nine (9) months of the fiscal year, the budget requested by staff and approved by the Board was $109,076. A breakout of the maintenance costs per site is included in the contract. Staff contacted two other counties with Ericsson systems and concluded that the maintenance costs negotiated were similar and were based on the type of system backbone equipment at each site. This technology is complex and requires constant monitoring by personnel trained in maintaining the specifications for the system to operate at maximum or optimum capability. No user equipment maintenance contract is proposed at this time. RECOMMENDATION: Staff recommends approval of the 800 MHz Communications System Maintenance Contract at a cost of $12,119.50 per month or $109,076 for a nine month period as prior approved by the Board of County Commissioners in the FY 98/99 budget in account # 001-107-519-034.69. ATTACHMENTS: Proposed 800 MHz Communications System Backbone Maintenance Agreement Commissioner Ginn questioned whether this system is Y2K compliant. Emergency Services Director Doug Wright stated that he has asked for an audit from Ericsson, funded by Ericsson and expects to have the material available to bring back to the Board in January. Commissioner Adams expressed her concerns about the abuse of the ability to do background investigations, especially regarding the "other than honorable" discharge from the armed services. Director Wright emphasized that each case will be looked at on its own merits and the regulations are not intended to exclude anyone. This is an effort to prevent someone guilty of a substantial crime from having access to private database information. County Administrator Jim Chandler noted that the background investigation powers are based on changes made last year regarding background checks in an attempt to build in safeguards. ON MOTION by Commissioner Macht, SECONDED by Commissioner Adams, the Board unanimously approved the 800 MHz Communications System Maintenance Contract with Communications International, Inc. at a cost of $12,119.50 per month or $109,076 for a nine-month period, as recommended by staff. CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD DECEMBER 15, 1998 0 -62-