10/2/2001 - Laserfiche WebLink

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BACKGROUND INFORMATION Bid Opening Date : August 24 , 2001 at 2 : 00 P . M . Advertising Dates : August 3 & 101 2001 Broadcast on DemandStar to : Four Hundred Twenty Six (426 ) Vendors notified Specification Requested by : Thirty ( 30 ) Vendors Replies : " ' 7 Seven ( 7) Vendors BID TABULATION SEE ATTACHED BID TABULATION 11*4 RECOMMENDATION Staff recommends awarding this bid as follows : • Reject the bid from the apparent low bidder, Harrington Industrial Plastics , because the cartridge brand they propose does not meet the National Science Foundation certification as required by the bid specifications . Award this bid to the second low bidder, K C Warner, Inc. for meeting the specifications as set forth in the Invitation to Bid . • Establish an open end contract for the October 1 , 2001 through September 30 , 2002 with the recommended vendor. Last year ' s expenditures totaled $ 24 , 000 . 00 and staff projects spending $ 14 , 000 . 00 in the new budget year . New bid prices reflect a 10% savings compared to current year . • Authorize the Purchasing Manager to renew this contract for two ( 2 ) additional one ( 1 ) year periods subject to satisfactory performance, zero cost increase, vendor acceptance and the determination that renewal of this annual contract is in the best interest of the County ON MOTION by Commissioner Adams , SECONDED BY Commissioner Macht, the Board unanimously (4 - 0 , Chairman Ginn absent) rejected the bid from the apparent low bidder, Harrington Industrial Plastics , because the cartridge brand they proposed does not meet the National Science Foundation certification as required by the bid specifications and awarded Bid #4007 to the second low bidder, H . C . Warner, Inc . , for meeting the specification as set forth in the Invitation to Bid ; established an open end contract for October 2 , 2001 through October 2 , 2001 34 K FG 6