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7. N. Bid #4016 - Annual Bid or Reinforced Concrete Pipe - Public Works Department, Road and Bridge Division - Hydro Conduit Corporation The Board reviewed a Memorandum of September 25 , 2001 : DATE : September 25 , 2001 TO BOARD OF COUNTY COMMISSIONERS THRU : James E . Chandler, County Administrator . - Thomas Frame , General Services Director FROM : Fran Powell, Purchasing Manager•7j . � c �LE__ SUBJECT : Bid Award : IRC 94016 Annual Bid for Reinforced Concrete Pipe Public Works Department / Road and Bridge Division BACKGROUND INFORMATION Bid Opening Date : September 19 , 2001 at 2 : 00 P . M . Advertising Dates : August 22 & 291 2001 Broadcast on DemandStar to One Hundred Sixty Four ( 164 ) Vendors notified Specification Requested by : Five ( 5 ) Vendors Replies : Two (2 ) Vendors BID TABULATION Vendor Item Total Bid Hydro Conduit Corporation Reinforced Concrete Pipe $ 148 , 776 . 56 Pinellas Park , FL Hardie Pipe Reinforced Concrete Pipe $ 5 , 927 . 04 (only bid on 10 items) Tampa, FL RECOMMENDATION Staff recommends awarding this bid as follows : • Award to Hydro Conduit Corporation as the lowest , most responsive , and responsible bidder meeting the specifications as set forth in the Invitation to Bid . • Establish an Open End Contract for the period October 1 , 2001 through September 30 , 2002 with recommended vendor . Last years expenditures totaled $ 40 , 000 00 . The list of pipe size on the new bid form was expanded , thus a comparison of pipe size on both old and new bid forms indicates a 25 % saving in price . The projected expenditures for 2001 are $ 40 , 000 . 00 . • Authorize the Purchasing Manager to renew this contract for two (2 ) additional one ( 1 ) year periods subject to satisfactory performance , zero cost increase , vendor acceptance and the determination that renewal of this annual contract is in the best interest of the Countv October 2 , 2001 42 it 3 0 � 7