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<br />(b) The Recipient shall retain sufficient records demonstrating its compliance with the terms
<br />of this Agreement for a period of five years from the date the audit report is issued, and shall allow the
<br />Department or its designee, Comptroller, or Auditor General access to such records upon request. The
<br />Recipient shall ensure that audit working papers are made available to the Department or its designee,
<br />Comptroller, or Auditor General upon request for a period of five years from the date the audit report is
<br />issued, unless extended in writing by the Department, with the following exceptions:
<br />1. If any litigation, claim or audit is started before the expiration of the five year period and
<br />extends beyond the five year period, the records will be maintained until all litigation, claims or audit
<br />findings involving the records have been resolved.
<br />2. Records for the disposition of non -expendable personal property valued at $5,000 or
<br />more at the time of acquisition shall be retained for five years after final disposition.
<br />3. Records relating to real property acquisition shall be retained for five years after closing
<br />of title.
<br />(c) All records, including supporting documentation of all program costs, shall be sufficient
<br />to determine compliance with the requirements and objectives of the Budget, Attachment A and Scope of
<br />Work, Attachment B and B-1, and all other applicable laws and regulations.
<br />(d) The Recipient, its employees or agents, including all subcontractors or consultants to be
<br />paid from funds provided under this Agreement, shall allow access to its records at reasonable times to
<br />the Department, its employees, and agents. "Reasonable" shall be construed according to the
<br />circumstances but ordinarily shall mean during normal business hours of 8:00 a.m. to 5:00 p.m., local
<br />time, on Monday through Friday. "Agents" shall include, but not be limited to, auditors retained by the
<br />Department.
<br />(6) REPORTS
<br />(a) At a minimum, the Recipient shall provide the Department with quarterly reports, and
<br />with a close-out report.
<br />(b) Quarterly reports are due to be received by the Department no later than 30 days after
<br />the end of each quarter of the program year and shall continue to be submitted each quarter until
<br />submission of the administrative close-out report. The ending dates for each quarter of the program year
<br />are December 31, March 31, June 30 and September 30.
<br />(c) The close-out report is due 45 days after termination of this Agreement.
<br />(d) If all required reports and copies, prescribed above, are not sent to the Department or are
<br />not completed in a manner acceptable to the Department, the Department may withhold further payments
<br />until they are completed or may take such other action as set forth in paragraph (9). The Department may
<br />terminate the Agreement with a Recipient if reports are not received within 30 days after written notice
<br />by the Department. "Acceptable to the Department" means that the work product was completed in
<br />accordance with generally accepted principles and is consistent with the Budget and Scope of Work.
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<br />(b) The Recipient shall retain sufficient records demonstrating its compliance with the terms
<br />of this Agreement for a period of five years from the date the audit report is issued, and shall allow the
<br />Department or its designee, Comptroller, or Auditor General access to such records upon request. The
<br />Recipient shall ensure that audit working papers are made available to the Department or its designee,
<br />Comptroller, or Auditor General upon request for a period of five years from the date the audit report is
<br />issued, unless extended in writing by the Department, with the following exceptions:
<br />1. If any litigation, claim or audit is started before the expiration of the five year period and
<br />extends beyond the five year period, the records will be maintained until all litigation, claims or audit
<br />findings involving the records have been resolved.
<br />2. Records for the disposition of non -expendable personal property valued at $5,000 or
<br />more at the time of acquisition shall be retained for five years after final disposition.
<br />3. Records relating to real property acquisition shall be retained for five years after closing
<br />of title.
<br />(c) All records, including supporting documentation of all program costs, shall be sufficient
<br />to determine compliance with the requirements and objectives of the Budget, Attachment A and Scope of
<br />Work, Attachment B and B-1, and all other applicable laws and regulations.
<br />(d) The Recipient, its employees or agents, including all subcontractors or consultants to be
<br />paid from funds provided under this Agreement, shall allow access to its records at reasonable times to
<br />the Department, its employees, and agents. "Reasonable" shall be construed according to the
<br />circumstances but ordinarily shall mean during normal business hours of 8:00 a.m. to 5:00 p.m., local
<br />time, on Monday through Friday. "Agents" shall include, but not be limited to, auditors retained by the
<br />Department.
<br />(6) REPORTS
<br />(a) At a minimum, the Recipient shall provide the Department with quarterly reports, and
<br />with a close-out report.
<br />(b) Quarterly reports are due to be received by the Department no later than 30 days after
<br />the end of each quarter of the program year and shall continue to be submitted each quarter until
<br />submission of the administrative close-out report. The ending dates for each quarter of the program year
<br />are December 31, March 31, June 30 and September 30.
<br />(c) The close-out report is due 45 days after termination of this Agreement.
<br />(d) If all required reports and copies, prescribed above, are not sent to the Department or are
<br />not completed in a manner acceptable to the Department, the Department may withhold further payments
<br />until they are completed or may take such other action as set forth in paragraph (9). The Department may
<br />terminate the Agreement with a Recipient if reports are not received within 30 days after written notice
<br />by the Department. "Acceptable to the Department" means that the work product was completed in
<br />accordance with generally accepted principles and is consistent with the Budget and Scope of Work.
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