2008-122 - Laserfiche WebLink

Home Browse Search

2 . 6 . Contractor shall set up the Utility Bill form and program to include scan lines for multiple page matching (intelligent inserting) . The County will provide the matching criteria for the multiple page programming . 2 . 7. There may be periodic requests by the County for inserts to be mailed with the utility bills. The County shall supply the inserts to the Contractor at least one week prior to the mailing . The County will provide clear instructions with the insert detailing which print run (cycle) requires the insert. All inserts supplied must be within the specifications supplied by the Contractor to meet the machine requirements for automated inserting . 2 .8 . At no additional cost to the County, the Contractor is required to perform special programming on the data that the County supplies . Some of the programming that is required is : ( 1 ) Process the files for CASS certification (delivery point barcode). (2 ) Contractor creation of a "keyline" that will appear above the name and address block for quality control purposes . (3 ) Three (3 ) of nine (9 ) barcode for return payment processing (if applicable). 2 . 9 Contractor shall supply all printouts to the postal service to document the postage discounts where applicable (e. g. zip distribution reports, CASS certifications, and pre-sort summary reports). 2 . 10. The County will pre-pay one ( 1 ) month of estimated postage to the Contractor prior to the first of each month , commencing June 23, 2008 and Contractor shall provide an actual postage report to the County for each billing run with each monthly invoice . 2 . 11 . Each job will be sorted and bundled to the lowest qualifying First Class rate for postal discounts ( USPS CASS certified ) . NCOA and "MOVE UPDATE " requirements are the responsibility of the County. 2 . 12 . Contractor will develop operation documents for printing as well as inserting and mailing ; define procedures for quality control ; and develop all the automated controls that will be necessary to accurately process the data files when they are received by the Contractor. 2 . 13. Any "no-mail" notices , accounts with "bad" addresses or unused inserts set forth below will be delivered back to the County at no extra charge. 2 . 14. The County and the Contractor agree that any special services that the County requires from the Contractor, after initial set up, shall be charged to the County at the rates set forth on Exhibit A attached hereto and incorporated herein by this reference. 3 . Payment. Proper Invoices, dated no later than the 10th day of each month during the Initial Term and the renewal term , commencing August, 2008, shall be submitted to 3