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Proxy voting is prohibited; however, it is understood that the vote of an Alternate is not to be considered a proxy. (h) The Secretary-Treasurer or his nominee, in accord with Florida ' s Public Records Law, Chapter 119 , Florida Statutes, shall keep minutes of each meeting and distribute a copy thereof to each member government. 9 . Finances . (a) The work year and fiscal year of the Council shall be the twelve ( 12 ) months beginnir g the first day of October and ending on the thirtieth day of September. (b) On or before the regular July Council meeting of each year, the Council shall adopt an annual budget and certify a copy thereof to the Clerk or authorized recipient of the Governing Body of each Principal Member Unit. Each Principal Member Unit shall contribute such cash amount per capita on the total population of its county as is required together with other fees, revenues and charges received by the Council, in such fiscal year, to make the annual budget. The population base for calculating such pro rata Contribution shall be the most current reported for each county in accordance with the annual estimate of population prepared by the Bureau of Economic and Business Research at the University of Florida or any successor bureau or agency thereto designated by the State of Florida. (c) Contributions shall be paid in full no later than November 1 . (d) Each Principal Member Unit who does not remit the assessed amount by November 1 shall lose all voting privileges ; both for representatives from the Principal Member Unit and other appointees from the same county (except the governor' s appointees), until payment is made . (e) The following persons are designated to sign all checks issued by the Council : ( 1 ) the hairman ; (2) the Vice-Chairman; ( 3) the Secretary-Treasurer; (4) the Executive Director of the Council ; and (5) a Council member designated by Council from the county in which the Council offices are located. All checks shall be co-signed by two (2 ) of the above designated persons. (f) The budget and such other changes, amendments or supplements as may be necessary to conduct the fiscal affairs of the Council may be amended from time to time by action of the Council ; provided, however, that the budget may not be amended to increase the annual per capita Contribution by the Principal Member Units without the consent of the governing bodies of each of the Principal Member Units . (g) The purchase of any single item of either equipment or goods which will required the expenditure of more than five thousand dollars ($ 5 , 000) must be approved by the Council . 10 . Powers . The Council shall have all powers granted herein including : ( a) The powers granted to regional planning councils and regional planning agencies by Chapter 186, Florida Statutes , and other applicable federal , state and local laws as now existing and/or as from time to time amended, and pursuant to Section 163 . 01 , Florida Statutes, the additional powers set forth herein . 9