2006-065 - Laserfiche WebLink

Home Browse Search

C . The COUNTY' S matching participation is in the form of: X Funds equal to 25 % of the project costs plus the remaining portion of the accepted bid amount exceeding the DEPARTMENT' S participation . D . Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the DEPARTMENT' S Comptroller under Section 334 . 044 (29) , Florida Statutes. E . The COUNTY will only be reimbursed for direct costs (this excludes general and administrative overhead ) . All costs charged to the PROJECT shall be supported by properly executed payrolls , time records , invoices , contracts or vouchers evidencing in proper detail the nature and propriety of the charges . Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof. Bills for travel expenses specifically authorized by this Agreement shall be submitted and paid in accordance with Section 112 . 061 , Florida Statues . F . The DEPARTMENT shall have the right to retain out of any payment due the COUNTY under this Agreement an amount sufficient to satisfy any amount due and owing to the DEPARTMENT by the COUNTY on any other Agreement between the COUNTY and the DEPARTMENT. G . The COUNTY must submit the final invoice to the DEPARTMENT within 180 days after the final acceptance of the project. Invoices submitted after the 180-day time period will not be paid . H . Pursuant to Section 287 . 0582 , the DEPARTMENT' S obligation to pay under this Agreement is contingent upon an annual appropriation by the Florida Legislature . I . The COUNTY in providing goods and services to the DEPARTMENT should be aware of the following time frames . Upon receipt , the DEPARTMENT has five (5) working days to inspect and approve the good and services , unless the Agreement specifies otherwise. The DEPARTMENT has 20 days to deliver a request for payment (voucher) to the Department of Financial Services . The 20 days are measured from the latter of the date the invoice is received or the goods or services are received , inspected and approved . If payment is not available within 40 days a separate interest penalty at a rate as established pursuant to Section 215 . 422 ( 3) ( b) , Florida Statutes , will be due and payable , in addition to the invoice amount , to the COUNTY . Interest penalties of less than one ( 1 ) dollar will not be enforced unless the COUNTY requests payment . Invoices which have to be returned to the COUNTY because of COUNTY preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the DEPARTMENT. J . A Vendor Ombudsman has been established within the Department of Financial Services . The duties of this individual include acting as an advocate for contractors/vendors who may be experiencing problems in obtaining timely payments(s) from a state agency . The Vendor Ombudsman may be contacted at (850) 410-9724 or by calling the Department of Financial Service's Hotline , 1 -800-848-3792 . K . Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the DEPARTMENT at all times during the period of this Agreement and for five years after final payment is made . Copies of these documents and 3 OF 9